What is one of the secretary's main responsibilities?

One of the secretary's main responsibilities is to keep accurate records of each meeting. This task is crucial because it ensures that there is an official record of what was discussed, decisions made, and any actions that need to be followed up on. Maintaining detailed meeting minutes helps keep all members informed and accountable, enabling the organization to track progress and revisit topics as needed. Accurate records also serve as a valuable reference for future meetings and can assist in clarifying any disputes regarding what transpired during discussions.

In the context of an organization, while preparing financial reports, scheduling meetings, and managing committees are important tasks, the role of the secretary specifically emphasizes the documentation and communication of meeting proceedings, making it a foundational duty of the position.